How Servicing From HVAC Contractors Prevents Unexpected Failure

HVAC contractors assist with the servicing, installation, and repair of home or business systems. Atlanta, Georgia, along with the rest of the southeast is a subtropical area delivering extreme summer heat, high levels of humidity, significant rainfall, and semi-cold winter temperatures. The better and more professional HVAC contractors are well-versed in the varying system needs brought on by average weather in this region. Many owners struggle in making the decision to hire a professional service because they believe the cost will be too much to bear. In reality, neglecting routine maintenance or attempting to accomplish servicing without expert assistance can provide abundant frustration, large expenses, and require unavailable time. Multiple reasons exist for hiring a professional company for this task besides the ones just mentioned. Since units are subjected to extensive use in this region, it is a very cost effective decision to ensure the right maintenance is applied.

Heating and Air: What Benefits Are Received Through Routine Inspections?

Heating and air servicing ensures an HVAC unit is available when it is needed. Dealing with a non-functional heating or air unit during a weather change is easily avoidable with a simple service call and general maintenance such as filter changes. Contractors have the necessary experience to take care of all system needs, meaning they can make repairs on the spot or provide suggestions for an inefficient system. During a routine evaluation, a technician may spot part wear or other complications that can lead to a breakdown at the worst time. Repairs are applied before the problem becomes larger thus costing an owner less for a properly running HVAC system. Contractors have experience in designing, servicing, installing, and repairing these units.

Inspections help in pinpointing areas where energy use may be greatly improved. This could entail simple cleaning, ductwork repairs, filter changes, or in some cases a completely new system. Older units begin operating less efficiently after approximately seven to ten years. A heating and air professional can help in determining whether or not repair costs are worthwhile to an installed unit. HVAC replacements allow an owner to utilize an improved energy efficiency rating for lower costs. General servicing ensures components are properly lubricated, functioning appropriately, and provides a clean system. This regular visit keeps a furnace or air conditioner running optimally for many additional years.

An improperly kept system poses multiple health problems because it reduces the air quality within a building. Individuals with allergies or other existing health issues will struggle more when recommended servicing is not applied. HVAC inspections should be performed a minimum of two times each year. Technicians seek out existing issues, check energy efficiency, and make recommendations for improvement during these inspections. Contractor work is covered through insurance meaning a mistake may be easily remedied when due to negligence. An owner attempting to perform these tasks without expert help does not have this same peace of mind. Finally, a minimal cost for servicing is far better than the expensive repairs caused by neglect or botched maintenance. Hiring experienced and qualified HVAC contractors in your area is a smart move when it comes to guaranteeing the dependability of a heating or air system.

6 Reasons Why You Should Integrate Online Induction Into Business Systems

All employers need to keep detailed records of their staff, including all work-related personal information. In the past, some employers became used to using manual systems to record and store this information and then, as their companies grew, installed automated payroll systems and separate accounting systems resulting in a conglomerate of manual and computer-based applications.

With the introduction of government compliance legislation, especially in the area of occupational health and safety, addressing the legal requirements of employers required a more sophisticated outlook.

These days it is simple common sense to have all records computerised, making them easy to retrieve for reporting purposes and easy to keep up-to-date as employees’ circumstances change. Accurate record-keeping is time-consuming but an automated system pays benefits when the need arises to provide a report to management, especially in the case of accidents.

Staff training fits into the same category and it is now regarded as a simple matter to incorporate training into an online system along with new employee induction programs.Manual systems are cumbersome, costly and inefficient, but when incorporated into existing systems such as payroll and HR, the operation becomes much easier.

Here is a summary of why integrating online induction into existing business systems will benefit your company:

  • It is easier to fulfil occupational health and safety obligations and ensure legal and regulatory compliance and employee safety. All employers need accurate records to track, demonstrate and report that induction has been completed and to locate which employees are certified to perform specific tasks or use particular machinery.
  • All staff records are immediately updated and can be shared across departments, cutting down communication needs. For example, between payroll and accounting areas of your business.
  • Younger employees who are more media savvy respond positively to online induction processes. It is easy to deliver a professional and imaginative training session in an online environment where multimedia presentations are easily presented.
  • Up-to-date messages from management and supervisory staff can be included in the induction program so that new employees become aware not only of roles and company structure, but also of the culture into which they are being inducted. In this way, a consistent approach to the company ethos can be presented to all staff.
  • In high risk industries like construction, it is easy to identify staff that are available for deployment after training or induction has been completed. This is also the case where contractors are used across various sites to ensure that each one is properly trained in the tasks they are required to perform.
  • Online induction programs can be delivered by building your own system or by purchasing pre-prepared course material. Normally, your existing course material can easily be incorporated into purchased systems too.

An online induction system shows both your employees and your customers that you have a sophisticated approach to the management of your business and the development of your staff – your key asset.

How to Write a General Contractor Business Proposal

Do you need to write a proposal to promote your contractor or remodeling service business to a prospective client? Don’t sweat it! It doesn’t have to be an intimidating process. The goals for any service business proposal are the same: introduce your organization, highlight your services, describe the costs, and convince the client that you are the right choice for the job. To speed up the proposal writing process, you may want to use pre-designed templates and get ideas from sample proposals.

Whether you are describing plumbing services, bidding a construction project, promoting your house painting services, quoting an HVAC installation, pitching your plan for a remodel, or even asking for funding to start up or expand a contractor business, your proposal structure will be similar. Here’s the basic structure to follow: introduce yourself, summarize the prospective client’s needs, then describe your services and costs, and finally, provide information about your organization, your credentials, and your capabilities.

For a contractor business, you will also need to include some detailed information about your services and history that is pertinent to the client’s specific project. For example, painting contractors might need to include information about the paints, stains, and equipment they typically use; remodeling contractors may want to include descriptions and photos of similar remodels they have successfully completed; and a general contractor would definitely want to include information about the experience and training of company personnel, safety records, bonding, insurance and so forth.

Always keep in mind that the purpose of a proposal is to persuade your potential clients to give you their business. You must prove that you can deliver the services they need. A simple quote or price list can never substitute for a real proposal.

Proposals should be targeted to a specific client. This means you need to gather information about your client so that you can present a proposal tailored to that individual client’s needs. It’s never a good idea to send all prospective clients the same sales letter especially when there are competing bids. Clients are much more likely to accept a proposal tailored just for them.

So, let’s get back to the order described above. Start your proposal with a Cover Letter and a Title Page. The Cover Letter should deliver a brief personal introduction and contain your company contact information. The Title Page is just what it sounds like: the name of your specific proposal (for example, “Proposal for the Munson Kitchen Remodel”, “Proposal to Construct the New Technical Institute Science Building” or “Installation of Your New HVAC System”).

After this introduction section, add topics that describe the needs of your client. If you are presenting a proposal for a complex project, you may need to write a summary to precede the detail pages. In a proposal for a corporate client, this is normally called an Executive Summary. For a less formal but still complex proposal, it’s more often called a Client Summary. In this summary and the following detail pages, you should demonstrate your understanding of the client’s requirements, goals, and desires, as well as discussing any restrictions or limitations you are aware of. This section should be all about the client.

Next is your chance to advertise yourself. Follow your introduction section and the client section with pages that describe what you are offering. These pages might have general headings like Services Provided, Features, Benefits, and Services Cost Summary, as well as more specific pages that detail the products and/or services you can provide and explain the associated costs.

Your specific business will determine the specialized topics and pages you need to include in your proposal.

A general contractor might need to include topics like Services Provided, Cost Summary or Estimate, Work Order, Insurance and Bonding Documents to start with. Once you get the basics the topics you include will depend on many factors such as the size and scope of the project and the needs of the client.

A plumbing, HVAC or electrical service company might also want pages such as Permits and Licenses, Certifications, Specifications, Standards Compliance.

A house painting company or flooring company might include topics for their Materials, Preparation, Products and Warranty.

A disaster or accident recovery specialize contractor may use extra topics such as Recovery, Repairs, Disposal and Environmental (for hazardous waste management).

A home or office remodel job may require additional topics such as a Statement of Work, Permits and Licenses, Inspection, Certifications, Insurance, Architecture, Renovation, Installation Schedule, Blueprints, and so on.

A full-scale construction project may require additional topics such as the Master Plan, Site Planning, Preparation, Location Analysis, Impact Statement, Project Management, Time Line, Community, Subcontracts, Scheduling, Materials, Construction, and so on.

If an architectural design needs to be done you might use specialty topics such as Concepts, Blueprints, Architecture, Environmental, Specifications, Alternatives, Special Needs (for designing handicap access) and Samples.

A specialty contractor such as a network cabling installer might use extra topics such as an Installation Schedule, Specifications, Equipment, Standards Compliance and Hardware and Software.

If you’re asking for funding to start a contractor business, you’ll want to add pages such as a Competitive Analysis, Industry Trends, Market and Audience, Marketing Plan, Insurance, Liability, Time Line, Funding Request, Services Provided, Products, Company Operations, Balance Sheet, Income Projection, Sources of Funds, Uses of Funds, Personnel, Legal Structure and any other topics required by the lender.

In your last proposal section, provide your company details, including pages such as Company History or About Us, Capabilities, Testimonials, Our Clients, or References. Your goal in this section is to convince the prospective client that you can be trusted to deliver the goods and/or services they need and want.

Those are the basic steps for organizing and writing your proposal. But you’re not quite finished yet. After you have all the information down on the pages, focus on ensuring that your proposal is visually appealing. Incorporate your company logo, use colored page borders, and/or add interesting fonts and custom bullets to introduce color and flair. One note of caution: be sure to match your business style when making these selections.

To finalize your proposal, it’s essential to proofread and spell-check every page. It’s always a good idea to get someone other than the proposal writer to do a final proof, because it’s very common to overlook mistakes in your own work.

When the proposal is perfect, print it or save it as a PDF file, and then deliver it to the client. The delivery method you should use will depend on your relationship with your potential client. While it’s common to email PDF files to clients, a nicely printed, personally signed, and hand-delivered proposal may make more of an impression: it demonstrates that you’re willing to make an extra effort for the client.

So, to sum up, a contractor proposal can vary widely in content depending on the nature of your business and the project you propose to undertake. Each company’s proposal contents will need to be a bit different. But all these proposals will have a similar format and follow a similar structure.

You can get a jump-start with pre-designed templates, simple instructions and tons of suggestions for content, by using a proposal kit. In a kit you’ll also find many sample contractor business proposals that will give you great ideas and help you quickly create your own successful proposal.

Creating Business Systems – Preparing Your Business So You Can Take A Holiday

If you find that you’re only ever taking short 2 or 3 day breaks here and there because you are worried that your business won’t cope while you’re away, then this article will shed some light on some key things you can do in the lead up to your holiday so that you can take a decent break to recharge your batteries and spend time with your family.

If you’ve decided that you need a week or two away, then the first thing that you must do in preparation for taking a holiday from your business is to write a list of all the things that you do on a daily, weekly, and fortnightly basis. When you have your list of things that you do, separate it out into two columns and write down all the things that absolutely cannot be done by anybody else, and all the things that with some training and instruction, could be done by someone else. Your next focus is to work on the things that could be done by someone else. Next time you do that task, spend just a little longer doing it, and write down the steps in a checklist.

Once you have the checklists done, choose a team member to perform those tasks and walk them through it first, and then get them to do it on their own and you then check it and provide constructive feedback.

For the things on your list that you deem can only be done by yourself, you need to work out if they can wait while you are away, or decide if they absolutely need to get done while you are away. If they absolutely must be done while you are on your holiday, someone else in your team must do them. If you’re going away for a week or two, I recommend that a month before you go, you should know who will be stepping in to “act” in your position and manage the business in your absence. Its vitally important that one person is appointed to manage your business and oversee the day to day runnings in your absence, so staff and contractors know who is in charge and who they can go to if problems arise, and even if you are contactable, it should only be for emergencies.

Before you go away, you should have a handover session with the person who will be acting and give them clear guidelines as to what they are responsible for, and what decisions they should be making (and not making) in your absence.

You should also let your key customers know that you will be taking a well deserved break and give them the name of the person who will be managing the business in your absence.

Key takeaway: When you’re preparing to go away on holiday and leave your business for more than a few days, you need to make sure that your team have procedures and checklists to do the things that you would normally do and that must absolutely be done in your absence. You should also appoint one person as the “caretaker” of your business so that staff and contractors know who is in charge. Start planning at least 1 month before if you’re planning on going way for a week or two, make sure your key customers know you’ll be out of action and let them know they’ll be in good hands while you’re away.

Andersen Window Contractors – Tips For Choosing Window Contractors For Andersen Series Windows

Andersen window contractors in Chicago and the surrounding suburbs can help with the installation and replacement of Andersen windows and most other manufacturers. Illinois has some tough weather conditions as we all know. Having a quality window system not only looks cool, but increases your homes energy efficiency and value.

Here’s some general tips on selecting a reliable Chicago window contractor for Andersen windows:

1. Referrals are the number one way to finding a reliable contractor for any trade or business transaction for that matter. Ask your friends and coworkers who they know. If the contractor is from your same town or suburb then getting references will be easier. Maybe you’ll know mutual people or business owners and everybody wins.

2. Get the window contractors business name and complete address. This will help you get references and see who else they’ve done work for. Also check how many years they’ve been in business. Experience is king.

3. Make sure the Chicago Andersen window installation and replacement contractor has Liability Insurance and Workers Compensation Insurance.

4. Verify the business owner / contractor is licensed.

5. Questions to ask the window contractors references: Punctual? Returned phone calls? Nice to work with? Would you do business with them again?

6. What is the Business Workmanship Warranty?

7. A successful and experienced window contractor is busy. They are also judging potential clients to see if the job will be profitable and if this person will be nice to work with. Most people in business have realized over the years that if someone is difficult to deal with in the beginning, they will be difficult and perhaps not even worth the money at the end of the job. When asking for references realize that both parties are doing the interview.

8. The two warranties to understand is the contractors workmanship warranty and the window manufacturers warranty. Andersen Windows has strict installation requirements that need to be complied with. If the Chicago Andersen Window contractor doesn’t adhere to Andersen’s (or other top window manufacturers) install requirements then the manufacturer warranty for defects and things like that will void.